Moving Office Checklist
Moving an office is very different from moving a house.
A successful office relocation requires planning, communication, organisation and minimal disruption to daily operations. Whether you’re relocating a small office in Plymouth, expanding into larger premises or moving multiple departments across the UK, a structured office moving checklist can help ensure a smooth transition.
At PERERA Movers, we’ve assisted businesses throughout Plymouth, Devon and Cornwall with professional office relocations, commercial moves and business transfers. This guide explains exactly what businesses should do before, during and after an office move.
Why Use An Office Moving Checklist?
An office move involves much more than transporting desks and chairs.
Businesses often need to coordinate:
➢ Employees
➢ IT Systems
➢ Office Furniture
➢ Telephone Systems
➢ Internet Connections
➢ Client Communications
➢ Suppliers
➢ Equipment
➢ Storage Requirements
➢ Business Operations
Without proper planning, disruptions can quickly become costly.
12 Weeks Before Moving
Larger office moves should ideally begin several months before relocation.
Start by:
➢ Confirming New Premises
➢ Setting A Moving Date
➢ Establishing A Relocation Budget
➢ Appointing A Move Coordinator
➢ Creating A Relocation Timeline
➢ Contacting Removal Companies
➢ Reviewing Current Contracts
➢ Assessing Storage Requirements
Early planning provides the greatest flexibility.
Create An Office Relocation Team
For larger organisations, assign responsibility to specific individuals.
Key responsibilities may include:
➢ Project Management
➢ IT Coordination
➢ Staff Communication
➢ Supplier Communication
➢ Facilities Management
➢ Health & Safety
➢ Equipment Inventory
➢ Furniture Planning
A dedicated team helps ensure nothing is overlooked.
Audit Office Furniture & Equipment
Moving is the ideal opportunity to review business assets.
Create an inventory of:
➢ Desks
➢ Chairs
➢ Filing Cabinets
➢ Computers
➢ Printers
➢ Meeting Room Furniture
➢ Storage Units
➢ Archive Files
➢ Office Equipment
Decide what should:
➢ Move
➢ Be Replaced
➢ Be Stored
➢ Be Disposed Of
Notify Employees Early
Communication is essential.
Keep staff informed about:
➢ Moving Dates
➢ New Address Details
➢ Parking Arrangements
➢ Public Transport Options
➢ Workspace Changes
➢ IT Changes
➢ Relocation Schedule
Clear communication helps reduce uncertainty and maintain productivity.
Update Clients & Customers
Don’t wait until the last minute.
Notify:
➢ Existing Clients
➢ Customers
➢ Suppliers
➢ Contractors
➢ Business Partners
➢ Service Providers
➢ Delivery Companies
Provide:
➢ New Address
➢ Contact Information
➢ Moving Dates
➢ Any Temporary Disruptions
Arrange IT Relocation
Technology is often the most critical part of an office move.
Plan for:
➢ Computers
➢ Servers
➢ Wi-Fi Systems
➢ Internet Connections
➢ Telephone Systems
➢ Security Systems
➢ Printers
➢ Data Backups
Always back up important business data before relocation.
Review Storage Requirements
Some businesses require temporary storage during relocation.
Storage can help with:
➢ Archive Files
➢ Excess Furniture
➢ Seasonal Stock
➢ Equipment
➢ Temporary Office Changes
➢ Department Relocations
➢ Renovation Projects
➢ Business Expansion
Storage often provides valuable flexibility during commercial moves.
Order New Office Furniture Early
If your new premises require furniture upgrades:
➢ Desks
➢ Chairs
➢ Storage Units
➢ Meeting Tables
➢ Reception Furniture
➢ Filing Systems
➢ Workstations
➢ Breakout Areas
Order early to avoid delivery delays.
Four Weeks Before Moving
At this stage:
➢ Confirm Removal Booking
➢ Finalise Floor Plans
➢ Confirm IT Schedule
➢ Continue Packing
➢ Label Equipment
➢ Review Inventory
➢ Confirm Access Arrangements
➢ Schedule Staff Responsibilities
Preparation now prevents problems later.
Label Everything Clearly
Professional labelling saves significant time.
Label:
➢ Desks
➢ Chairs
➢ Computers
➢ Monitors
➢ Filing Cabinets
➢ Storage Boxes
➢ Department Equipment
➢ Meeting Room Items
Include destination locations wherever possible.
One Week Before Moving
Complete final preparations.
Confirm:
➢ Removal Company Details
➢ Parking Arrangements
➢ Building Access
➢ Key Collection
➢ Security Access
➢ IT Requirements
➢ Employee Instructions
➢ Supplier Notifications
This is also a good time to conduct a final inventory check.
Moving Day Checklist
On relocation day:
➢ Arrive Early
➢ Meet The Removal Team
➢ Confirm Access
➢ Monitor Loading
➢ Secure Important Documents
➢ Protect Sensitive Information
➢ Keep Key Contacts Available
➢ Maintain Communication
A dedicated move coordinator should oversee operations.
After Arriving At The New Office
Prioritise:
➢ Internet Connectivity
➢ Telephone Systems
➢ Computers
➢ Workstations
➢ Meeting Rooms
➢ Security Systems
➢ Staff Facilities
➢ Client Areas
The faster essential systems become operational, the quicker business can resume.
Update Business Information
Once moved, update:
➢ Google Business Profile
➢ Company Website
➢ Email Signatures
➢ Social Media Profiles
➢ Business Directories
➢ Invoices
➢ Marketing Materials
➢ Supplier Records
Accurate business information helps customers find you.
Common Office Relocation Mistakes
Avoid:
➢ Leaving Planning Too Late
➢ Forgetting IT Systems
➢ Poor Staff Communication
➢ Failing To Label Equipment
➢ Not Backing Up Data
➢ Ignoring Storage Requirements
➢ Underestimating Move Times
➢ Forgetting Customer Notifications
Good planning prevents most commercial moving problems.
Why Businesses Choose PERERA Movers
PERERA Movers provides:
➢ Office Removals
➢ Commercial Relocations
➢ Business Moving Services
➢ Storage Solutions
➢ Furniture Relocations
➢ Archive Storage
➢ Nationwide Commercial Moves
➢ Hourly Rate Options
➢ Fixed Price Quotations
➢ Fully Insured Services
Helping businesses relocate efficiently and professionally.
Frequently Asked Questions
Related Moving Services
If you’re planning a move, you may also find these services useful:
➢ House Removals
➢ Packing Services
➢ Storage Solutions
➢ Office Removals
➢ Areas We Cover
➢ Get A Free Quote
Get A Free Office Relocation Quote
Planning an office move in Plymouth, Devon, Cornwall or anywhere in the UK?
PERERA Movers provides professional office removals, commercial relocations, storage solutions and nationwide business moving services.
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